Logistics Arrangement
On-the-ground support so your team can focus on students
From interview scheduling to document handling and in-country coordination, VNIS manages the operational details of your recruitment activities in Vietnam.
How VNIS delivers logistics
Interview coordination
Schedule and host admissions interviews locally.
Document handling
Secure collection and processing of applicant materials.
In-country logistics
Travel, venues and on-site support for your visits.
Compliance support
Local requirements handled correctly, every time.
Why Logistics
A recruitment trip to Vietnam involves venue booking, interpreter hire, school appointments, materials shipping and transport across cities with difficult traffic. Handled from abroad, it consumes days of staff time and still goes wrong.
VNIS arranges the operational layer of your visit - so your team lands with a schedule that works and materials already in the room.
This runs standalone or alongside events, outreach and VRC.
Everything your logistics team handles
Interview coordination
Venue, scheduling and confirmation of admissions interviews.
Document handling
Secure collection, checking and forwarding of applicant materials.
Interpretation
Vietnamese interpreters briefed on education terminology, not general translators.
Venue and transport
Meeting rooms, hotels and transfers across Hanoi, Da Nang and Ho Chi Minh City.
Materials handling
Printing, shipping and on-site distribution of your prospectus and giveaways.
Visa invitation support
Invitation letters and documentation for your team's Vietnam entry.
Getting started in 5 steps
Share your dates
Travel window, cities, and what the trip needs to achieve.
Itinerary build
VNIS proposes a schedule with appointments, venues and travel time that reflects real local conditions.
Confirm and prepare
Bookings confirmed, interpreters briefed, materials printed and delivered.
On the ground
A VNIS coordinator with your team throughout the visit.
Wrap-up
Documents collected, contacts consolidated, follow-up list handed over.
Your team's Vietnam trip eats a week of admin before it starts.
Venues, interpreters, school appointments, document handling and transport are all local knowledge problems. VNIS handles them so your recruiters spend their days with students.
Who Logistics is for
- Institutions sending staff to Vietnam once or twice a year
- Teams running admissions interviews or school visits across multiple cities
- Institutions attending fairs who want the surrounding week used well
- Anyone who has had a Vietnam trip go sideways on logistics before
Start free, scale when it works
Every institution can be listed in the VNIS directory at no cost. Paid tiers begin when you want VNIS working the market on your behalf.
Basic Listing
Be findable in Vietnam before you spend anything.
- School profile in the VNIS directory
- Visible to Vietnamese students, parents and partner agents
- Keep programmes and scholarships updated
- Receive enquiries from interested applicants
Trip Support
Logistics for a single recruitment visit.
- Itinerary planning across your chosen cities
- Venue, transport and accommodation booking
- Interpreter arrangement
- Materials printing and delivery
- On-site coordinator
Annual Retainer
Ongoing in-country operations across the year.
- Everything in Trip Support, across multiple visits
- Standing document collection and forwarding
- Year-round interview scheduling
- Priority scheduling during peak season
- Consolidated annual reporting
What institutions ask about logistics
Can you handle just one part, like interpreters?
Yes. Trip Support is scoped to what you actually need - some institutions use VNIS only for interpretation and venues, others hand over the whole itinerary.
Do you cover cities beyond the big three?
Hanoi, Da Nang and Ho Chi Minh City are standard. Other provinces are possible depending on the schedule; tell us where you need to be.
How far ahead should we book?
Six to eight weeks is comfortable. Peak fair season fills venues and interpreters quickly, so earlier is better if your trip overlaps a major event.
Inquire about logistics
Tell us about your institution and goals - our team will get back to you shortly.